Bylaws

Maui County Democratic Committee Bylaws and Rules — Rules were amended in 2008/2009

State Democratic Constitution

R U L E S

ARTICLE I – ORGANIZATION

Section 1. AUTHORITY. The Maui County Committee is established and authorized in accordance with ARTICLE IV, SECTION 1 of the General Laws of the Democratic Party of Hawai’i.

Section 2. NAME. The Maui County Committee shall also be known as the Maui County Democratic Party of Hawai’i.

Section 3. MEMBERSHIP. The duly elected County officers, the President of each Precinct Club, the Chairperson of each District Council Committee and the Chairperson of each Official Party Caucus shall constitute the membership of the Maui County Committee.

ARTICLE II – OFFICERS

Section 1. OFFICERS.

  1. The officers of the Maui County Committee shall be a chairperson, a vice-chairperson from each of the islands of Lana’i, Maui and Moloka’i, a vice-chairperson for events,, a vice-chairperson for information technology,, a vice-chairperson for educationa, a vice-chairperson for communications and public relations, recording secretary, a corresponding secretary and a treasurer.
  2. The officers and the district chairpersons and Members of the state central Committee shall constitute Executive Committee of the Maui County Committee. Forty percent (40%) of its membership shall constitute a quorum.

Section 2. ELIGIBILITY.

Section 1. OFFICERS.

  1. Any member of the Party residing in the County, who has been a member of the Party for at least one (1) year prior to any election, or two years if the person has resigned from the party and rejoined, may be elected as a chair of the Maui County Committee. Any member of the Party residing in the County may be elected to any other office of the Maui County Committee.
  2. Should a district chairperson or precinct president be elected as a Maui County officer, that person shall automatically vacate the lesser office.

Section 3. NOMINATIONS.

  1. Officials nomination papers shall be made available to the membership at each biennial precinct organizational meeting.
  2. A candidate for the office of Chairperson, Vice Chairperson, Recording Secretary, Media and Communications Vice-Chair or Treasurer shall file nomination papers signed by not less than ten (10) certified members of the Democratic Party of Hawai’i residing in the County or island represented. Nomination papers shall be filed with the Recording Secretary at least ten (10) days prior to the Maui County Convention.
  3. A Nominations Committee shall review all nominee qualifications and shall prepare a slate of nominees for presentation at the Maui County Convention. The Nomination Committee is charged with the responsibility of ensuring that a complete slate is offered for election.

ARTICLE III – DUTIES OF THE OFFICERS

Section 1. The duties of the officers shall be those usually performed by the office concerned, and shall specifically include the following:

  1. CHAIRPERSON.
    1. The Chairperson shall have the power and duty to appoint the Chairperson and members of all special and standing committees, with the advice and consent of the Executive Committee.
    2. Should the delegates to the Biennial State Convention fail to fill all of the at-large and senatorial seats on the State Central Committee to which Maui County is entitled, the Chairperson shall have the authority to appoint qualified members to fill such vacant positions, with the advice and consent of the Executive Committee. Appointees shall meet the requirements as set forth in ARTICLE V, SECTION 1,2,3 and 4 of the General Laws of the Democratic Party of Hawai’i. The names of such appointees shall be transmitted to the State Central Committee within forty-five (45) days following adjournment of the Biennial State Convention or if a vacancy occurs subsequent to adjournment of the State Convention forty-five (45) days following occurance of the vacancy.
    3. The Chairperson shall be responsible for calling special meetings; for giving proper notice of such; and for arranging for meeting places for both special and regular meetings.
    4. The Chairperson shall attend the meetings of the State Central Committee and its select committees and shall report on their proceedings at regular meetings of the Maui County Committee.
    5. The Chairperson, as necessary, shall collaborate with the Chairs of the Hawai’i County Democratic Party(s) and the Kaua’i County Democratic Party to articulate and advocate for neighbor island concerns and views on Party procedural and policy matters, and report back to the County Committee on such matters.
  2. VICE CHAIRPERSONS.
    1. The Vice-Chairpersons shall assist the Chairperson in fulfilling the responsibilities of the Chair, and shall serve as the liaisons of the Executive Committee and the Maui County Committee for Party members on their respective islands. These officers shall all be members of the Organization Committee and be responsible for overseeing and coordinating the activities of the organizational committee (membership development, voter identification, and ‘get out the vote’ activities) in their respective districts.
    2. In the absence of the Chairperson, the Vice-Chairperson representing the island of residence of the Chairperson shall be responsible for carrying on the functions of the Chair.
  3. VICE CHAIR FOR INFORMATION TECHNOLOGY


    1. The Vice Chair for Information Technology shall be responsible for creating and maintaining the county party website and insuring that member information in the county membership database is kept up to date and ensuring events and announcements are posted in a timely manner.
    2. The Vice Chair for Information Technology shall also Coordinate with other Executive Committee members to establish methods of Providing Data and information and establish protocols for posting information on the party website (www.MauiDemocrats.org) in a timely and effective manner.
  4. RECORDING SECRETARY.
    1. The recording secretary shall keep accurate minutes of all meetings of the Executive Committee and the Maui County Committee. The agenda for each Executive Committee shall be prepared by the Recording Secretary at the previous meeting and in conjunction with the chair and other members of the Executive Committee.  Every attempt shall be made to solicit agenda items from all membersof the Executive Committee and distribute the final agenda three days prior to the meeting.  The minutes of each meeting shall be recorded electronically on the agenda and distributed to the committee members no less than 3 days after that meeting, unless another agreement is reached by the members of the Executive Committee present at that meeting.  Reports of standing committees shall be presented in final electronic form to the recording secretary and along with all written reports of the officers and standing and special committees shall be entered in a book maintained for that purpose, to be turned over intact to the succeeding Recording Secretary.


  5. CORRESPONDING SECRETARY
    1. The Corresponding Secretary shall be a member of the Oranization Committee and shall be responsible for issuing press releases of party activities, for posting official notices of meetings as required by Party Laws and rules; for preparing draft responses as necessary on emerging issues in the Maui county community and for circulating or publishing same.  Subject to the approval of the Chair person or the executive Committee, a file of all news articles, statments, responses shall be maintained and turned over to the succeeding Corresponding secretary, coordinate and conduct mailings to members with particular focus on obtaining and maintaining current member contact information and status active Retired, decesaed, moved etc). This information shall be turned over to the recording secretary and Vice Chair for Information Technology and to the Secretary of the State Central Committee for updating official member records.  Further responsibilities include mailings and phone banking conducted used for voter identification and get out the vote activities.
    2. The Corresponding Secretary shall be responsible for the formal correspondence of the Executive Committee and the Maui County Committee, and shall keep copies of it in a book maintained for that purpose, which shall be turned over intact to the succeeding Corresponding Secretary.

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  6. TREASURER.
    1. The Treasurer shall be the Chairperson of the Finance Committee and shall be responsible for all fundraising activities w ithin the County and shall have custody of the County Treasury, which shall be deposited in a commercial bank in the name of the Maui County Committee of the Democratic Party of Hawaii or the Maui County Democratic Party of Hawaii.
    2. The Treasurer shall be resonsible for seeing that all money is collected by duly authorized and identified person, that receipts be available to all contributors, and that a strict accounting is kept of all funds so collected.
    3. The Treasurer shall be bonded as determined by the Maui County Committee and the premium shall be paid from the County Treasury.
    4. The Treasurer shall report in writing at each regular meeting of the Maui County Committee, shall prepare timely reports for the Campaign Spending Commission; and shall submit a biennial financial report of the Committee Treasurer one week prior to the County Convention.

ARTICLE IV – TERM OF OFFICE

  1. The Maui County Committee shall organize and take office immediately following the adjournment of the Maui County Convention in which the County officers shall have been elected.  Members of the Maui County committee shall hold office for the next two (2) years.
  2. Vacancy in the Office of the Couny Chairperson. In the event of a vacancy in the office of the Chairperson due to death or resignation, the Maui County Committee shall elect a new County Chairperson in accordance with the following procedures:
    1. The Recording Secretary shall notify all members of the Maui County Commitee within ten (10) days of the occurrance of the vacancy.  Only members of the Maui County Committee shall be eligible to nominate persons to fill the vacancy and shall nominate suc persons by forwarding a statement to that effect, signed by the nominee, to the Recording Secretary within the deadline established by the Recording Secretary in the notice of vacancy, or within ten (10) days after notification, whichever is greater.  Any member of the Party may be nominated so long as he or she has been a member of the party for a period of one year or two years if he or she has resigned and then rejoined the party.
    2. The Recording Secretary shall issue a notice of the election meeting designating the time, place and purpose of the meeting.  The names of all nominees for the office of County Chairperson shall be included in the notice which shall be mailed to all members of the Maui County Committee at least ten (10) days prior to the meeting.
    3. All members present at the election meeting may vote from among the nominees, and the nominee receiving the highest number of votes shall immediately assume office.  Voting shall be by secret ballot and may only be waived by consensus of those present and eligible to vote.  maui County Committee members from Moloka’i or Lana’i may participate in the election meeting by telephone or by video or computer teleconference, provided that such member provides notice to the Recording Secretary of a wish to participate by phone or otherwise.  Only members of the Maui County Committee shall be eligible to vote to fill the vacancy in the office of the County Chairperson.  The County Chairperson elected through this process shall serve until a successor is duly elected at the next County Convention.
  3. In the event of a vacancy without a designated succession in a Maui County Committee office other than the Chairperson due ot death or resignation, the County Chairperson may fill the office with an eligible Party member to serve until the next County Convention, provided that a majority of the Maui County Committee ratifies the appointment at the next regular or special meeting of the Maui County Committee.  For purposes of this section when the vacancy is a precinct or district office, an “eligible Pary member” is a party member residing in the precinct or the district where the vacancy exists.  If a vacancy occurs in the position of District Chair the First Vice Chair of the District Council automatically succeeds the District Chair, and the first Vice President of the precinct automatically succeeds the Precinct President.

Rules ARTICLE V – QUORUM

Forty percent (40%) of the membership of the Maui County Committee shall constitute a quoru provided that members from Moloka’i and Lana’i may participate by telephone or by video or computer teleconference.  . A majority vote of the quorum shall constitute an action.

ARTICLE VI – PROXIES

  1. District Officers may give their proxies to other officers of their District Councils. Proxies shall be in writing and filed with the Recording Secretary, unless the designee is the Vice Chairperson of the Council.
  2. County Committee members with valid excuses for nonattendance may give their proxies to the Chairperson of the County Committee or to their respective District Chairperson.

ARTICLE VII – STANDING COMMITTEES

  1. There shall be standing committees on finance, organization, community and public service, and legislation.
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    1. FINANCE. The Treasurer shall serve as chairperson of the Finance Committee. This Committee shall be responsible for the raising and accounting of funds within the County.
    2. Community and Public Service . The Community and Public Service Committee shall be responsible for receiving, processing and forwarding to the proper authorities all endorsements made in accordance with these Rules and the General Laws of the Democratic Party of Hawai’i. It shall also be responsible for obtaining and compiling information on job openings and opportunities for public service  n State and County boards and commissions and for forwarding such information to the precinct clubs.  The Committe, as necessary, may assist on providing the names of candidates for legislative vacancies when requested by the County Chairperson or the respective District Chairpersons.  The Committee shall coordinate opporunities for the Party and Party members to participate in or privide a presence at community and civic events and nongovernmental organizations.
  2. ORGANIZATION. The Organization Committee shall help organize or reorganize new or inactive District Councils and precinct clubs; shall encourage the registration of voters and shall compile necessary and pertinent information on voting within the County, and participate in planning and implementation of membership development, voter identification and Get Out the Vote activities.
  3. LEGISLATION. The Legislation Committee shall be charged with the responsibility of compiling information on worthwhile legislative projects in keeping with the Party platforms; of drafting or having drafted appropriate measures; and of cooperating with proper officials and members of the Maui County Council in having such legislation introduced and passed. The Chairperson of the Legislative Committee shall report on its activities and the cooperation received from the various officials and board members at each meeting of the Maui County Committee.
  4. Labor The committee shal identify and coordinate areas of common cause with workers and labor voices and opportunities for mobilizing appropriate and legal political action, including support of legislation.
  5. Environment The Committee shall identify and coordinate areas of common cause with environemtnatl groups and other Maui County residents concerned with protecting and enhancing Hawaii’s natural and cultural resources and opportunities for mobilizing appropriate and legal political action, including support of legislation
  6. Accountabiity Semi-annually, the Committee shall report to the Maui County Committee on the performance of Party members holding public office in supporting or promoting the Party platform planks and resolutions.

ARTICLE VIII – DUTIES AND RESPONSIBILITIES

Section 1.

  1. It shall be the duty of the Maui County Committee to establish and maintain an active and effective Party organization within the County of Maui; to inform Party members within the County Party of policies and activities; and to secure monies through fund-raisers and candidate assessments for Party activities that will ensure as large a vote as possible for Party candidates in the elections.  To effect these ends, the Maui County Committee shall adopt a county platform, consistent with the Party Platform adopted by the Biennial State Convention and shall take such steps as are necessary to ensure that officials of the County Elected and appointed in the name of the Democratic Party of Hawai’i observe the platform and principles of the Party.
  2. The Maui County Committee shall be responsible for carrying out the policies and programs of the State Central Committees ad for ensuring adherence to the tenents of the General Laws of the Democratic Party of Hawaii.
  3. The Maui County COmmittee shall hear all complaints that could result in the expulsion, censure or reprimand of a member in accordance with the detailed procedures appended to these RULES and incorporated herein by reference.

ARTICLE IX – COUNTY CONVENTION

Section 1. Annual Convention. The Maui County Committee will hold an annual Convention that will be concluded no later than midnight on the first Sunday after the first Saturday in May, or at such other time as may be determined by the State Central Committee.  The officers of the MCC shall be elected in odd numbered years.  State Central Committee Members are elected in even numbered years.

Section 2.  The exact time and place of the Maui county Convention shall be designated by the MCC Chairperson with the advice and consent of the Maui County COmmittee members.  In even numbered years, the County Convention will include work by Plattform, Rules and Resolutions Committees, so that MCC products can be considered at the State Convention of the DHP.  In odd numbered years the Executive Committee shall determine the business to be handled by the convention.  Notice of the time and place shall be posted on the county website at www.mauidemocrats.org.

Section 3. The County officers, State  Central Committee members, the precinct President, First Vice President (if more than one of each precinct club) the District Council and elected officials shall be delegates to the Maui County Convention.

Section 4. The Chairperson may appoint Pre-Convention Commitee chaipersons with the approval of the Executive Committee.  The date, time and location of all pre Convention Committee meetings shall be announced by March 15th.  All Pre-Convention committees shall convene together at the same date, location and time.

ARTICLE X – MEETINGS

Section 1. Regular meetings of the Maui County Committee shall be held at least once every three months at a time and place to be determined by the Executive Committee.

Section 2. Special meetings may be held at any time at the call of the Chairperson or upon written request, submitted to the Recording Secretary, of not less than twenty0five percent (25%) of the total membership.

Section 3. Notice of regular and special meetings shall be given in person, by telephone or by mailing such notice to the last known address of each member not less than five (5) days prior to the meeting.

ARTICLE XI – PARLIAMENTARY AUTHORITY

Section 1. Roberts Rules of Order, Newly Revised shall be the parliamentary authority for all meetings of the Maui County Committee, unless they are in conflict with these RULES.

ARTICLE XII – AMENDMENTS

Section 1. Amendments to the Rules of the Maui County Committee may be initiated by any member of the Party or by a special committee appointed for that purpose.

Section 2. All proposals for amendments shall be submitted to the Recording Secretary who shall inform the membership of the pending proposals with notice of the time, date and place for the action. Such notice shall be given at least ten (10) days prior to such meeting.

Section 3. A majority vote of the membership of the Maui County Committee is required by adoption.

Section 4. Amendments shall be transmitted to the State Central Committee within ninety (90) days of adoption for certification of consistency with the General Laws of the Democratic Party of Hawai’i.

Section 5. Amendments submitted to and adopted by a biennial county convention shall not require further action by the Maui County Committee. Such amendments shall be automatically forwarded to the State Central Committee for certification.

Article XIII.  Process to identify candidates to fill midterm vacancies

When any vacancy occurs in the U.S. Senate, State Senate or State House that is held by a Democrat, the following process shall be followed to identify candidates who may be recommended to the Governor to fill the vacant office:

  1. The District Council shall select dcandidates if the vacancy is for an office representing a State Representative District.
  2. The respective officers of the precincts and Districts affected shall select the candidates if the vacancy is for an office representing a State Senate District.
  3. The State Central Committee shall select the candidates if the vacancy is for an office representing the entire State.
  4. The Party Chairperson shall notify the appropriate selection body of the announced vacancy.  The selection body shall make a call for candidats who are members in “good standing”.  A list of at least three (3) names shall be provided to the Party Chairperson within twenty-one (21) calendar days.   The Party Chairperson shall transmit the list of names to the Governor’s Office within three (3) business days of receipt of names.

    A member in “good standing” means that the candidate shall have been a member of the Party for a minimum of six (6) months prior to either the date on which the event occurs that creates a vacancy during the term of the office or the public announcement of the office holder of his/her intent to vacate the office during the term, whichever is appropriate and that the candidate is not currently under censure or reprimand pursuant to Article I Section 8. No candidate shall be recommended who does not meet all the qualifications for office set by law for candidates who file to run in an election for the vacant office.

    6C. If for any reason, the body most immediately affected by the vacancy is unable to fill the vacancy within the stated timeframe, the County Chairperson may recommend the names for an office within the County or the Party Chairperson may recommend the names for a statewide office.

APPENDIX A RULES OF PROCEDURE FOR DISCIPLINARY ACTION

In the event of Disciplinary Action Maui County will comply with State Democratic Party rules.

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